Printer Friendly PDFSelecting Items for Inclusion on Bank Deposit Slips
How to individually specify payments to be included on a deposit slip and track deposited vs. undeposited items.
To create a deposit slip or view undeposited items, navigate to the Reports > Payments tab.
Click on the "Create deposit slip" option, then the "Show only undeposited" option. Select the time period and group of clients as usual for a report. In this example, the time period is 3 months starting Aug 1, 2009, and the group of clients is "All Clients."
A "Deposit Preparation" window will appear showing the cash and check payments that have not yet been deposited.
The items will initially be sorted by the Cash/Check# column (then by date) to display subtotals for the cash and check amounts. You can click on "Select All" to select all the items for inclusion on the deposit slip, or select items individually by clicking in the "Selected" box. Items with an "X" will be included on the deposit slip.
Items marked with an "X" in the "Selected" column will be included in the deposit slip.
After selecting the desired items, you can sort by "Selected" (click on the "Selected" column title) to preview the subtotals and totals for the items included in the deposit. Then click on "Continue" to complete the preparation of the deposit slip.
The deposit will be prepared with the selected items on it. (List format shown)
The format of the deposit slip will be determined by your User Settings > Master Bank Info settings. The list format is shown above. Click "Continue" in the Navigate Preview window (not shown) to print the deposit slip.
The alternative deposit slip format is the QuickBooks format shown below.
The QuickBooks format will print only the date and payment items (with subtotals and totals) onto your custom pre-printed QuickBooks deposit slip forms. Click "Continue" in the Navigate Preview window (not shown) to print the deposit data onto the pre-printed form.
After printing the deposit slip, the included items will be marked as "Deposited" in the Client Activity > Account.
To view the "Deposited" status of an item, use the "Show Notes" button on the function toolbar. Deposited items will be checked. (You can still prevent undeposited items from being included by using the "Omit from Deposit" option.)
OPTIONAL: You can review all items which have been deposited by selecting the "Create deposit slip" and "Show all payments" option on the Reports > Payments layout.
Click on the "Create deposit slip" option, then the "Show all payments" option. Select the time period and group of clients as usual for a report, for which you want to see all payments.
All cash and check payments for the selected date interval and client group will be displayed.
The payments which have already been deposited (marked as "Deposited") will be displayed in red text.
OPTIONAL: Marking previous items as "Deposited."
If you have deposited payments without using the deposit slips in TheraQuick, or you have deposited payments prior to using TheraQuick version 1.6.3, you can manually mark these items as "Deposited." To do this, create the deposit slip report that includes the date interval for these payments. In this example, we've chosen all of 2009.
Manually mark items as "Deposited."
Select those items that have already been deposited and click on the "Mark Selected as Deposited" button at the bottom of the window. These items will then be considered "Deposited" and will not be included in future deposit slips when you select the "Show only undeposited" option.